There are three levels of access to the standalone MailMan:

Entry level

Allows access to mailman.staffordshireramblers.org (the front end) for sending emails. The landing page shows the list of lists to which the user has been granted access. For each list, three functions are available:

• Create a New mailshot. This presents a simple data entry screen where the user specifies the required Title and the required Body. Optionally, one or more attachments can be added. When data entry has been completed, a "Save & Close" button returns to the landing page.
• Update a draft mailshot: If a mailshot exists in draft form that has not been sent, a button is provided to Edit it. This uses exactly the same data entry form as the create, allowing the draft to be revised.
• Send the mailshot: If a draft mailshot is present, a button provided to Send the mailshot. This flags it as pending, and within minutes a regular off'line batch job will identify it and actually dispatch the individual emails.

Administrator access

If a user has been trained and authorised, they will be able to access the administrative functions by logging on to  (the "back end"). The functions available include:

• Configuring the header, footer and colour palate of emails
• Specifying the text for the introductory welcome message for new users, and the renewal notice when a subscription lapses
• Defining Owner and Authors of lists. These can any be selected from the register of members who have completed training and been accredited.
• Manually removing members from a mailing list
• Viewing reports